Visit site management is a complex task requiring organization, planning and a sound methodology. The project manager has several tasks: drawing up estimates and invoices, managing material and human resources, controlling finances and meeting deadlines. In the past, he or she would keep notes in a worksite binder, while at the same time having to deal with unforeseen problems with the site or suppliers.
Now, all its data is digitized on a management software package designed for the construction industry. Techtime is just such a software package, and can be adapted to suit both managers and technicians working in the field. Let's take a look at the various advantages of site tracking on this application.
The site tracking software brings together all documents in a personalized interface. This information provides you with information on all those involved on the site: technicians, craftsmen and customers. Contact details, time sheets, purchase orders, activity reports and work documents are stored and shared on a Cloud. Technicians add photos taken on site, and fill in their timesheets so that the works manager can issue their payslips.
This electronic document management (EDM) provides access to regularly updatedregularly updated, indexed information, and to consult their previous versions, which have been archived. This simplifies information retrieval and task management. What's more, the site supervisor keeps a record of all work carried out for the customer. He also decides to grant access to the Cloud to the people involved in the project, which improves the application's performance.
Automated workflows simplify the planning of new simplifies the planning of new jobs and saves administrative management. This optimization applies from the call for tenders right through to product delivery. As for customers can keep abreast of progress at all times with complete transparency.
Data centralization improves team coordination in the field. The instant messaging enables real-time exchanges between the foreman and his teams in the field. Workflows make it easier to send notifications on site progress. Technicians can consult their work history and waste less time planning and executing their tasks. Everyone knows what role they are going to play on the job: supervising the work; managing resources; ensuring safety; keeping records, etc. Once a job is finished, site supervisors decide to mobilize their teams without delay for new missions.
By locating suppliers via the map, the project manager can ensure that products are delivered to the right site at the right time. He can anticipate any delays and warn his technicians on their mobile application. The location of workers enablesoptimize their journeys if they have to move from one site to another.
The activity schedule is updated in real time. The foreman can see at a glance the distribution of his available resources or those on the move. He chooses the most suitable vehicle(s) for a given job site. In addition to the vehicles selected, technicians can find out what equipment they need to take with them for a given job. Thanks to all these decisions, the project manager distributes his resources in an optimized and adapted way.
The same applies to human resources. Thanks to the EDM, the site foreman can determine which professionals he will send to a site, according to the needs on that site. He is also informed whether a colleague is available or not, as well as the reasons for his absence. The technician may be off sick, on leave, in training, etc. The site manager adapts the composition of his team according to circumstances, so as not to accumulate too many delays on the project.
Thanks to real-time monitoring of expenditure in terms of labor budget, the site supervisor control project costs at all times. He can compare these results with the planned budgets, and thus make quick and effective decisions to control expenditure. Armed with this indispensable insight, he can also avoid budget overruns in extreme cases.
Thanks to more effective decision-making, best practices in worksite monitoring and more sophisticated communication, the software improves team productivity. Real-time monitoring of site deadlines and unforeseen events helps to reduce stress for site supervisors. And this reduced tension leads to a greater sense of well-being among technicians.
Optimized use of resources, anticipation of technician absences or supplier delays can reduce project costs. Customers are satisfied with on-time delivery and quality of work. As a result, investing in real-time site monitoring software improves the company's profitability.
